Follow these steps to use the Mail Merge function in Microsoft Word:

1. Click Tools on the menu bar.
2. Point to Letters and Mailings, then click Mail Merge.
   The Mail Merge task pane opens.
3. Click to select which type of document you will be creating under Select document type, then click Next at the bottom of the task pane.
4. Click to select the starting document you will be using, then click Next.
5. Click to select recipients of your document, then click Next.
   Note: Depending on which option you choose, you will be taken to an area to select your list. Follow the directions in the task pane that are associated with the chosen option.
6. In your main document, type the information you want to appear on all the copies.
7. In the Task Pane, click the hyperlinks for the individual field information you want to add.
   You will be prompted to choose your preferred format.
8. You can preview the merge by clicking the Next and Previous buttons in the Task Pane to page through each document.
9. To complete the merge, click the Next button at the bottom of the task pane.

The Microsoft Web site also provides the process for using Mail Merge.